Cancellation process

Entry Cancellation and Refund Policy

There are a number of changes to our entry cancellation and refund policy for the 2021 race due to the general cancellation of the 2020 race and also potential COVID related cancellations

Individual Entry Cancellation

If, after gaining a confirmed entry for the race, a runner finds that he/she is not able to start for whatever reason (including injury but excluding COVID as below) then they are able to cancel their entry based upon the following rules

  • Entry cancelled from date of entry to Midnight Wednesday 10 March 2021

    • A cancellation fee of 50% of the entry fee paid will be applied and the remainder will be refunded 

    • There will be no right for a Preferred Entry in the 2022 race

  • Any donations made to RFS as part of entry process will not be refunded if an entry is cancelled

  • Any merchandise ordered as part of a cancelled entry will not be refunded, but posted out.

  • Entries cancelled after Midnight Wednesday March 10th will be considered and treated as a DNS (Did Not Start)

  • DNS, DNF (Did Not Finish) or Disqualified Entrants are not eligible for these cancellation benefits

 

To cancel your entry please send an email to info@sixfoot.com confirming your understanding of this policy and the cancellation will be processed

COVID related Individual Entry Cancellation

If after gaining a confirmed entry for the race, a runner finds that he/she in not able to start due to a Government health order related to COVID then they are able to cancel their entry based upon the following rules

  • Entry cancelled from date of entry to Midnight Wednesday 10 March 2021

    • There will be no cancellation fee applied, A full refund of the 2021 entry fee will be processed

    • There will be no right for a Preferred Entry in the 2022 race

  • Any donations made to RFS as part of entry process will not be refunded if an entry is cancelled

  • Any merchandise ordered as part of a cancelled entry will not be refunded, but posted out.

  • Entries cancelled after Midnight Wednesday March 10th will be considered and treated as a DNS (Did Not Start)

  • DNS, DNF (Did Not Finish) or Disqualified Entrants are not eligible for these cancellation benefits

A list of potential COVID related conditions includes the following but other circumstances will be reviewed as necessary by the committee

  • tested positive with COVID

  • requirement to self isolate for 14 days, which includes 13th March

  • located in a suburb under COVID lockdown period which includes 13th March

  • impacted by border closure and related quarantine requirements to return to home state (NSW residents excluded) 

 

Note if Greater Sydney or the Blue Mountains were placed into a lockdown on dates that include March 13th 2021 then it is likely this would lead to a general race cancellation.

General race cancellation

 

If there is any reason why the race is cancelled (including COVID related requirements) a refund to all entrants will be processed. The amount refunded will be reduced by an amount to cover costs already paid for the race at that point in time. Based upon our experience with the general cancellation of the 2020 race the race committee has approached the organisation of the 2021 race with a focus on reducing as much as possible early up front costs incurred. Voluntary donations made to the RFS during entry and clothing orders cannot be cancelled or refunded and clothing will be posted if the race is cancelled.

Given the nature of our course there might be certain situations, such as bushfire or flood, where the race must be cancelled. In the history of the race this has only occurred twice, in 2012 due to flooding of Cox's River and in 2020 due to landslips. As much advance notice as possible will be given to entrants but the nature of the crisis might allow no more than 12 hours. If this situation seems that it may occur organisers will provide updates through the website and race facebook page. A revised start and finish day/time/location is not logistically possible given the numbers of runners, the remote locations and the volunteers required along the course.

 

In addition in the unfortunate event of a general race cancellation entrants understand and accept that this may also have an impact on the Preferred and General Entry eligibility process for subsequent years.

The main NSW bushfire season extends from October to April but in this area of the Blue Mountains the critical danger period is during December and January. The RFS logistics are such that a minor fire in the Blue Mountains region should not affect their staffing of the race, but a major fire, or fire on the course would clearly affect the race.

Flash Flooding is quite possible of the Cox's River (ie very quick to rise and then fall again). Using the Bowtells bridge to cross is not an option as it is limited to one person at a time and even assuming 1-2 minutes per person would still take more than 12 hours to get the complete race across. 

CLICK HERE FOR ALL OTHER RACE RULES