2024 Entry Cancellation and Refund Policy
Individual Entry Cancellation
If, after gaining a confirmed entry for the race, a runner finds that he/she is not able to start for whatever reason then they are able to cancel their entry based upon the following rules
Entry cancelled up to Midnight Friday December 31 2023 a cancellation fee of 20% of the entry fee paid will be applied and the remainder will be refunded
Entry cancelled from Saturday 1 January to Midnight Monday January 31 2024 a cancellation fee of 40% of the entry fee paid will be applied and the remainder will be refunded
Entry cancelled from Tuesday 1 February to Midnight Wednesday 6 March 2024 a cancellation fee of 50% of the entry fee paid will be applied and the remainder will be refunded
There is no option or right to defer or transfer a 2024 entry to the 2025 race.
Any donations made to RFS as part of entry process will not be refunded if an entry is cancelled
Any merchandise ordered as part of a cancelled entry will not be refunded, but posted out.
Entries cancelled after Midnight Wednesday March 6th will be considered and treated as a DNS (Did Not Start)
DNS, DNF (Did Not Finish) or Disqualified Entrants are not eligible for these cancellation benefits
To cancel your entry please send an email to firstname.lastname@example.org confirming your understanding of this policy and the cancellation will be processed
General race cancellation
If there is any reason why the race is cancelled a refund to all entrants will be processed. The amount refunded will be reduced by an amount to cover costs already paid for the race at that point in time. Voluntary donations made to the RFS during entry and clothing orders cannot be cancelled or refunded and clothing will be posted if the race is cancelled.
Given the nature of our course there might be certain situations, such as bushfire or flood, where the race must be cancelled. In the history of the race this has occurred three times, in 2012 due to flooding of Cox's River and in 2020 and 2022 due to landslips. As much advance notice as possible will be given to entrants but the nature of the crisis might allow no more than 12 hours. If this situation seems that it may occur organisers will provide updates through the website and race facebook page.
In addition in the unfortunate event of a general race cancellation entrants understand and accept that this may also have an impact on the Preferred and General Entry eligibility process for subsequent years.
The main NSW bushfire season extends from October to April but in this area of the Blue Mountains the critical danger period is during December and January. The RFS logistics are such that a minor fire in the Blue Mountains region should not affect their staffing of the race, but a major fire, or fire on the course would clearly affect the race.
Flash Flooding is quite possible of the Cox's River (ie very quick to rise and then fall again). Using the Bowtells bridge to cross is not an option as it is limited to one person at a time and even assuming 1-2 minutes per person would still take more than 12 hours to get the complete race across.
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