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Cancellation Policy and Process

To cancel your entry please send an email to confirming your understanding of this policy below and your chosen option and the cancellation will be processed.


Individual Entry Cancellation

If, after gaining a confirmed entry for the race, a runner finds that he/she is not able to start for whatever reason then they are able to cancel their entry based upon the following rules

  • Entry cancelled up to Midnight December 31st a cancellation fee of 20% of the entry fee paid applies

  • Entry cancelled from 1st January to Midnight 31st January a cancellation fee of 40% of the entry fee paid applies

  • Entry cancelled from 1st February to Midnight the Wednesday before Race day, a cancellation fee of 50% of the entry fee paid applies

  • At the time of the entry cancellation request the entrant needs to confirm their choice via email from the two cancellation options as detailed below

  • Cancellation requests after Midnight the Wednesday before Race Day will be considered and treated as a DNS (Did Not Start)

  • DNS, DNF (Did Not Finish) or Disqualified Entrants are not eligible for these cancellation options

Entry Fee Refund​

  • The entrant will have their eligible refund payment processed after the applicable cancellation fee.

  • They waive any right for a deferred entry option for the following year.

Entry Deferral

  • The entrant is able to enter the following year as a Preferred Entrant

  • They waive any right for a refund of their entry fee​

  • The remaining entry fee after the applicable cancellation fee will be applied as a discount on the following years entry.

  • Entrants are only able to defer their entry once and just for the next year. If an entrant needs to cancel their subsequent defered entry then an applicable refund will be processed.

RFS Donation and Merchandise Orders​

  • Any donations made to RFS as part of entry process will not be refunded if an entry is cancelled, you will already have received your tax receipt.

  • Any merchandise pre-ordered as part of a cancelled entry will be cancelled and refunded


Entry transfer/sale

  • As per the race rules entries (including deferrals) are not able to be sold or transferred under any circumstances

General race cancellation


If there is any reason why the race is cancelled before starting a refund to all entrants will be processed. The amount refunded will be reduced by an amount to cover costs already paid for the race at that point in time. Voluntary donations made to the RFS during entry and clothing orders cannot be cancelled or refunded and clothing will be posted if the race is cancelled.

Given the nature of our course there might be certain situations, such as bushfire or flood, where the race must be cancelled. In the history of the race this has occurred three times, in 2012 due to flooding of Cox's River and in 2020 and 2022 due to landslips.

In addition, in the event of a predicted or actual combination of high heat and humidity on race day the race committee, in consultation with our medical team may need to either cancel the race before the start or during the race for runner health and safety and as per our risk management plans submitted to the approving authorities.

As much advance notice as possible will be given to entrants in any of these circumstances but the nature of the crisis might allow no more than 12 hours. If this situation seems that it may occur organisers will provide updates through the website and race facebook page. 

The main NSW bushfire season extends from October to April but in this area of the Blue Mountains the critical danger period is during December and January. The RFS logistics are such that a minor fire in the Blue Mountains region should not affect their staffing of the race, but a major fire, or fire on the course would clearly affect the race.

Flash Flooding is quite possible of the Cox's River (ie very quick to rise and then fall again). Using the Bowtells bridge to cross is not an option as it is limited to one person at a time and even assuming 1-2 minutes per person would still take more than 12 hours to get the complete race across. 


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