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Cancellation process

2023 Entry Cancellation and Refund Policy

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Individual Entry Cancellation

If, after gaining a confirmed entry for the race, a runner finds that he/she is not able to start for whatever reason (including injury but excluding COVID as below) then they are able to cancel their entry based upon the following rules

  • Entry cancelled up to Midnight Friday December 31 2022 a cancellation fee of 20% of the entry fee paid will be applied and the remainder will be refunded

  • Entry cancelled from Saturday 1 January to Midnight Monday January 31 2023 a cancellation fee of 40% of the entry fee paid will be applied and the remainder will be refunded

  • Entry cancelled from Tuesday 1 February to Midnight Wednesday 8 March 2023 a cancellation fee of 50% of the entry fee paid will be applied and the remainder will be refunded 

  • There is no option or right to defer or transfer a 2023 entry to the 2024 race. 

  • Any donations made to RFS as part of entry process will not be refunded if an entry is cancelled

  • Any merchandise ordered as part of a cancelled entry will not be refunded, but posted out.

  • Entries cancelled after Midnight Wednesday March 8th will be considered and treated as a DNS (Did Not Start)

  • DNS, DNF (Did Not Finish) or Disqualified Entrants are not eligible for these cancellation benefits

 

To cancel your entry please send an email to info@sixfoot.com confirming your understanding of this policy and the cancellation will be processed

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COVID related Individual Entry Cancellation

If after gaining a confirmed entry for the race, a runner finds that he/she in not able to start due to a Government health order related to COVID then they are able to cancel their entry based upon the following rules

  • Entry cancelled from date of entry to Midnight Wednesday 8 March 2023

    • There will be no cancellation fee applied, A full refund of the 2023 entry fee will be processed

    • There will be no right for a Preferred Entry in the 2024 race

  • Any donations made to RFS as part of entry process will not be refunded if an entry is cancelled

  • Any merchandise ordered as part of a cancelled entry will not be refunded, but posted out.

  • Entries cancelled after Midnight Wednesday March 9th will be considered and treated as a DNS (Did Not Start)

  • DNS, DNF (Did Not Finish) or Disqualified Entrants are not eligible for these cancellation benefits

A list of potential COVID related conditions includes the following but other circumstances will be reviewed as necessary by the committee

  • tested positive with COVID, or defined as a close contact required to self isolate for a period which includes 11th March 2023

  • located in a suburb under COVID lockdown period which includes 11th March

  • impacted by border closure and related quarantine requirements to return to home state (NSW residents excluded) 

  • not able to comply with any applicable Government Health Order or exemption effective on race day regarding vaccination status

 

Note if Greater Sydney or the Blue Mountains were placed into a lockdown on dates that include March 11th 2023 then it is likely this would lead to a general race cancellation.

General race cancellation

 

If there is any reason why the race is cancelled (including COVID related requirements) a refund to all entrants will be processed. The amount refunded will be reduced by an amount to cover costs already paid for the race at that point in time. Based upon our experience with the general cancellation of the 2020 and 2022 races the race committee has approached the organisation of the 2023 race with a focus on reducing as much as possible early up front costs incurred. Voluntary donations made to the RFS during entry and clothing orders cannot be cancelled or refunded and clothing will be posted if the race is cancelled.

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Given the nature of our course there might be certain situations, such as bushfire or flood, where the race must be cancelled. In the history of the race this has occurred three times, in 2012 due to flooding of Cox's River and in 2020 and 2022 due to landslips. As much advance notice as possible will be given to entrants but the nature of the crisis might allow no more than 12 hours. If this situation seems that it may occur organisers will provide updates through the website and race facebook page. A revised start and finish day/time/location is not logistically possible given the numbers of runners, the remote locations and the volunteers required along the course.

 

In addition in the unfortunate event of a general race cancellation entrants understand and accept that this may also have an impact on the Preferred and General Entry eligibility process for subsequent years.

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The main NSW bushfire season extends from October to April but in this area of the Blue Mountains the critical danger period is during December and January. The RFS logistics are such that a minor fire in the Blue Mountains region should not affect their staffing of the race, but a major fire, or fire on the course would clearly affect the race.

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Flash Flooding is quite possible of the Cox's River (ie very quick to rise and then fall again). Using the Bowtells bridge to cross is not an option as it is limited to one person at a time and even assuming 1-2 minutes per person would still take more than 12 hours to get the complete race across. 

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CLICK HERE FOR ALL OTHER RACE RULES

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